Gig Money
Gig Money keeps a gig’s books next to the gig: the fee, the extra income, what it cost, and who gets what. No more spreadsheet the night after the show.
Fee and Deposit
Section titled “Fee and Deposit”The fee lives on the gig itself: open Edit on the gig and set the Payment amount, currency, and status—Unpaid, Deposit, or Paid. With the status on Deposit, a Deposit Received field takes what has come in so far. Move the gig to Paid and the deposit field steps aside.
Income and Expenses
Section titled “Income and Expenses”Open the gig’s Money tab and tap Add to record a line. Set the gig’s fee currency first—every line counts in it.
- Expense — Travel, Fuel, Accommodation, Food, Backline, Crew, Commission, Marketing, or Other
- Income — Extra Fee, Merch, Tips, Travel Paid, or Other
An expense can be owed to someone: a band member who paid for the diesel, or a dep by name for their fee. Leave it on Nobody when the band paid it directly. Tap ✎ on a line to change it, ✕ to remove it.
The Split
Section titled “The Split”The Money tab works out who gets what. Net is the fee plus extra income, minus expenses. How the net is divided is the band’s call, set in Settings > Band > Gig Split:
- Kitty %—the band kitty takes its percentage off the top, and the rest is split equally among the members marked Playing on the gig. Any leftover cent goes to the kitty.
- Fixed Fee—each member marked Playing gets the same fee, and everything left goes to the kitty. When a gig’s net can’t cover the fees, the players split what there is and the kitty gets nothing—it never pays out to top a fee up. The split says so: The net covers €75.00 each, less than the €100.00 fee.
Either way, whoever is owed money gets it on top of their share.
A gig that pays more or less than usual—a festival, a favour for a friend—can set its own fee per member: tap the edit key next to the fee in the split, enter the amount, and Save. Use Band Fee puts it back. Only that gig changes.
Guests and techs don’t take a share—pay them through an owed expense, like a dep’s fee or a Crew line. A member who isn’t playing gets no share, but still gets back anything they’re owed. When a gig loses money, the kitty covers it and nobody is billed.
A worked example: a €900 fee with €60 in tips, €45 fuel the bassist paid, €40 food, and a €150 dep fee leaves a net of €725. With a 10% kitty and four players, each share is €163.12 and the kitty keeps €72.52. The bassist gets €208.12, the dep €150. With a fixed fee of €100 instead, each player gets €100, the kitty keeps €325, and the bassist gets €145.
Until the gig is settled, the split is a live preview—it follows the line-up and the lines as they change.
Settle and Pay Out
Section titled “Settle and Pay Out”When the numbers are right, an owner or manager taps Settle Gig at the bottom of the split. That fixes what each person is owed. Settling before the organiser has paid is fine—the band often pays out of the kitty first—and the toast says the fee isn’t in yet.
A settled gig is stamped Settled at the foot of the split—stamped in as it happens when the gig settles while the Money tab is open.
Once settled, every person in the split carries a status—Unpaid, Paid, or Partly Paid—and Mark Paid next to anyone still owed. Marking someone paid can’t be undone, so it asks first.
Change the gig after settling—a line added or removed, someone dropping off the line-up, a new kitty % or fee per member—and the split shows Changed since settled. Tap Re-settle: anyone already paid keeps what they got and gets only the difference, so nobody is paid twice. If a re-settle means someone got too much, they show as Overpaid—it comes off what the band owes them next, and nobody is ever billed.
Payouts keep the currency the gig was settled in. Change the gig’s currency afterwards and the split shows Changed since settled; a re-settle moves what’s still unpaid into the new currency, but once anyone has been paid in the old one, set the gig back to it to re-settle.
A guest’s card turns from Not settled yet to their settled fee, and shows the date once they’re paid.
The Money Overview
Section titled “The Money Overview”In the Calendar tab, switch to Money for the band’s books across every gig:
- Owed to Players and Fees Still Due—what the band owes people, and what confirmed gigs’ organisers still owe the band, less any deposit
- Who’s Owed—each person, how many gigs it covers, and Mark All Paid to settle up with them in one go
- Band Kitty—the kitty’s balance and every gig that moved it; tap one to open the gig
- Export CSV—every fee, line, and payout in a spreadsheet, one row each. On iPhone and iPad it saves to the Files app, under On My iPhone › Gigmeister.
Owners and managers mark people paid and export; members read the overview. It shows only while the band has Gig Money switched on.
Who Sees What
Section titled “Who Sees What”| Role | Gig Money |
|---|---|
| Owner, Manager | Read and edit the books |
| Member | Read the books |
| Guest | Their own fee, on the gigs they play |
| Tech | Nothing—no fees, no books |
Only roles that read the books see what a gig pays, on the calendar and the event page alike.
With the Assistant
Section titled “With the Assistant”The AI assistant can read a gig’s money with get_event_money—“what did we make at the Paradiso gig?”—record an expense with add_event_expense—“add €45 fuel for Saturday’s gig, Sam paid it”—and answer “who do we still need to pay?” with list_money_balances.