Event Documents

Keep the paperwork on the gig itself. Upload the signed contract, the invoice, the venue’s stage plan — anything the band needs for a show — straight onto the event, where everyone can find it instead of scrolling back through email and DMs.

Note

Owners, managers, and members can upload and manage documents on a gig. Techs can view and download them. Guests see documents only on the gigs they are on the line-up for. See Band Roles for details.

What you can attach

Documents live on the Documents tab of any gig or rehearsal, alongside Practical, Gig Advance, Comms, and Setlist.

Detail	Value
File types	PDF, JPEG, PNG
Size	Up to 20 MB per file
How many	As many as you need — contract, invoice, stage plan, parking pass, and so on

This is separate from the two nearby surfaces: the Rider Pack is the public pack you send a venue, and Shared Mailbox attachments live on the email thread. Event Documents are private band files pinned to one gig.

Uploading

1. Open the gig from the Calendar
2. Go to the Documents tab
3. Choose Upload Document and pick a PDF or image
4. The file uploads and appears in the list for everyone on the band

Managing documents

• Rename — Give a file a clear name (for example “Deposit invoice”) so the band knows what it is at a glance
• Download — Every document downloads with its original name; a fresh link is minted each time, so an open gig never hands out a stale one
• Delete — Remove a document from the gig with a confirmation step

Caution

The Documents tab is part of Backstage and needs an active internet connection. It is not available offline.

Related

• Gigs & Rehearsals — the event these documents attach to
• Gig Advance — collect load-in, PA, and contact details from the organiser for the same gig
• Rider Pack — the production pack you share out to the venue