Booking Form

The booking form is the front door for new work: a public form on your own site that turns a “can you play our night?” into a gig on the calendar and an email thread with the person asking. It replaces the third-party form tool bolted onto your website — the request lands inside Gigmeister, next to the calendar and the inbox where the band already works the booking.

How It Works

Open Settings > Booking Form — the panel sits alongside the Shared Mailbox and Rider Pack settings
Choose the fields to collect and set the form’s language, then turn the form on
Share it — drop a Book Us button on your site with the hosted link, or paste the one-line embed snippet to render the form in-page
A submission creates a booking-request gig on the calendar and opens an email conversation with the requester
Work the booking from the calendar and inbox like any other gig

Choosing the Fields

The form collects what you tell it to. Toggle the fields the band wants — name, email, phone, event date, event type, location, message, guest count, budget — and add custom fields for anything specific to your work. Each custom field takes a name, a type, and a place in the form.

Two ways to put the form in front of people, both copyable from the settings panel:

Hosted link — a URL for a Book Us button on your website. The form opens as its own page, no account needed.
Embed snippet — a one-line iframe you paste into your site’s HTML. The form renders in-page, inside your own layout.

Use whichever fits the site. The hosted link suits a button in a nav bar or a link in a bio; the embed suits a dedicated booking page.

Rotating the Link

If the link needs to be revoked — it went out to the wrong place, or you want a clean URL — rotate it from the settings panel. A new link is generated and the old one stops working, along with any embed still pointing at it. Update the button or snippet on your site with the new link afterwards.

What a Submission Does

Every submission does two things at once — it books a tentative date and it starts a conversation.

A gig on the calendar. The request creates a booking-request gig, marked as an option so it reads as tentative rather than confirmed. The details the requester filled in — date, event type, location, the message — ride along on the gig. Confirm it, decline it, or firm up the date from the calendar as the conversation goes.

An email conversation. The requester always gets an acknowledgment, and the band gets a way to reply:

With a Shared Mailbox connected — the acknowledgment sends from the band’s mailbox, a thread appears in the inbox linked to that gig, and the band replies from there. The requester’s replies land back in the same thread.
Without a mailbox — the requester still gets an acknowledgment, and the band’s notification recipients get an email they can reply to directly.

Either way the requester hears back the moment they submit, and the band picks the booking up where it already handles gigs.

Reviewing Submissions

Recent submissions show in the settings panel, so you can see what has come in at a glance. Each one is already a gig on the calendar and — with a mailbox connected — a thread in the inbox, so the review is really the start of working the booking, not a separate step.

Shared Mailbox — connect it and every booking request becomes a thread the whole band can reply to, linked to the gig
Calendar — where the booking-request gig lands, and where you confirm or decline it
Gig Advance — once the gig is confirmed, collect load-in times, PA responsibility, parking, and contacts back from the organiser